Staff Roles
Administrative Staff roles
| Name & Position | Contact | Roles |
|---|---|---|
| Zaira Khan Director of Administration | 604-822-9235 778-846-9235 zaira.khan@ubc.ca | Process – Faculty Recruitment – Promotion and Tenure – Merit/PSA – LOA – Departmental Senior Admin Support, Sr. HR Partner, – Departmental budgets – BMB and CPS Liaison to the Dean’s Office |
| Zoe Yeung (On Leave) Executive Assistant to the Heads | 604-827-5991 zoe.yeung@ubc.ca | – Handle department head’s approval on official documents – Maintain department Head and Director of Administration’s calendar – Provide administrative support on Faculty Meetings including meeting minutes – Provide administrative support on Faculty ARPT – Maintain and update Mailing List – Organize Social Events – Maintain and update the departmental website, Twitter and LinkedIn |
| Ayaka Bosshard Assistant HR Manager | 604-822-5471 ayaka.bosshard@ubc.ca | Faculty and Staff Processes: – Research Associates – Postdoctoral Teaching Fellows – Postdoctoral Research Fellows – Sessional Lecturers – Honorary/Visitor Appointments – Emeritus Appointments – Affiliate Appointments – Contingent Workers – Job Classifications & Postings – Performance Management & Reclassifications – Leaves of Absence: Maternity, Parental, Personal – Resignations/Terminations – Retirements – Maintain and update UBC Directory |
| Charlotte Juras HR Coordinator | 604-822-3178 charlotte.juras@ubc.ca | – Processe full-cycle appointment and termination processes for all staff, CPS graduate students and non-bargaining faculty (e.g. postdoctoral fellow, research associate and visiting scholar) – Job description creation for staff and non-bargaining faculty – Oversee vacation and sick days for staff in Workday – Coordinate recruitment and onboarding new employees – Troubleshoot payroll discrepancies – Department functions and special events arrangements. – Maintain and update departmental phone directories, mailing lists and UBC directory |
| Cyndi Liu Graduate & Undergraduate Program Manager | 604-822-2671 cyndi.liu@ubc.ca | – Coordinate BIOC and CAPS programs by working with Teaching Committees and teaching faculty. – Provide CANVAS, Scientia and SISC support for BIOC and CAPS courses – Coordinate MDUP teaching meetings, including meeting minutes – Timekeeper: for students have issues with entering hours in workday – Coordinate CELL Graduate Program – Coordinate TA recruitment – Work with and train Program Assistant on all program related duties. |
| Hannah Wong Program Assistant | 604-827-4931 han.w@ubc.ca | – Process appointments for undergraduate and, including Work Learn students – Collect, track and submit student work hours – Post exam marks on Faculty Service Centre – Copy and scan undergraduate exams and generate reports using Scantron – Book classrooms for all department offered courses – Assist course coordinators with CANVAS for undergraduate courses – Maintain office supplies inventory – Sort and route mail/faxes/courier packages |
| Nuray Makhsatova Program Assistant | 604-822-6567 nuray.makhsatova@ubc.ca | – Process appointments for undergraduate and, including Work Learn students – Collect, track and submit student work hours – Post exam marks on Faculty Service Centre – Copy and scan undergraduate exams and generate reports using Scantron – Book classrooms for all department offered courses – Assist course coordinators with CANVAS for undergraduate courses – Coordinate CPS seminars – Provide support to CPS Teaching Committee – Provide support to CPS REDI Committee – Maintain and update the departmental website, Twitter and LinkedIn – Maintain office supplies inventory – Sort and route mail/faxes/courier packages |
| Naz Khan Admin/Research Finance Support | 604-827-4302 naz.khan@ubc.ca | – Process RPIF signature – Provide financial Analyst support to Dept administration and research faculty – Provide admin support to Research Committee including meeting minutes – Process LSI and BioSci Bldg access and keys requests – Provide access to Lab Safety Trainings for new hires – Provide support on credit card expense reports for researchers, as needed – Cost Recovery for department |
| Shandalee Williams Admin Assistant | 604-822-0291 shandalee.williams@ubc.ca | – Coordinate LSI Joint Seminar – Cost Recovery for department – Provide support on credit card expense reports for researchers, as needed – Oversee the maintenance of photocopiers and other administrative equipment – Sorts and routes mail/faxes/courier packages – Maintain office supplies inventory – Copy and scan undergraduate exams and generate reports using Scantron as needed |
| Lily Zhou Portfolio Finance Manager | 604-827-2571 lily.zhou@ubc.ca | – Provide support to units in financial planning, reporting and budgetary analysis for GPO and endowments. Liaise with FoM for financial matters. |
| Ruby Chang Portfolio Financial Analyst | 604-822-0301 ruby.chang@ubc.ca | – Support Researchers on Financial Statements, projections, year-end transfers, Grant extensions, etc. – Provide research support to PI’s including financial projection and analysis on grants, liaise with ORS and Research Finance for grant related matters. |