| Name & Position | Contact Information | Roles |
|---|---|---|
| Zaira Khan Director of Administration | 604-822-9235 778-846-9235 zaira.khan@ubc.ca | Process – Faculty Recruitment – Promotion and Tenure – Merit/PSA – LOA – Departmental Senior Admin Support, Sr. HR Partner, – Departmental budgets – BMB and CPS Liaison to the Dean’s Office |
| Ayaka Bosshard Executive Assistant to the Heads | 604-827-5991 ayaka.bosshard@ubc.ca | – Handle department head’s approval on official documents – Maintain department Head and Director of Administration’s calendar – Process Postdoctoral Fellow appointments – Provide administrative support on Faculty Meetings including meeting minutes – Provide administrative support on Faculty ARPT – Coordinate TA recruitment – Maintain and update UBC Directory – Maintain and update the departmental website and Twitter – Maintain and update Mailing List – Organize Social Events |
| Mark Mendoza HR Manager | 604-822-5471 mark.mendoza@ubc.ca | Faculty and Staff Processes: – Research Associates – Postdoctoral Teaching Fellows – Sessional Lecturers – Honorary/Visitor Appointments – Emeritus Appointments – Affiliate Appointments – Contingent Workers – Job Classifications & Postings – Performance Management & Reclassifications – Leaves of Absence: Maternity, Parental, Personal – Resignations/Terminations – Retirements |
| Marc Betsayda HR Assistant | 604-822-3178 marc.betsayda@ubc.ca | – Process Appointments, Reappointments and Terminations for GRA, GAA and all Staff including Techs, M&P and CUPE – Coordinate seminars – Sorts and routes mail/faxes/courier packages – Oversee the maintenance of photocopiers and other administrative equipment – Copy and scan undergraduate exams and generate reports using Scantron – Other General Admin Support as requested |
| Cyndi Liu Graduate & Undergraduate Program Manager | 604-822-2671 cyndi.liu@ubc.ca | – Coordinate BIOC and CAPS programs by working with Teaching Committees and teaching faculty. – Provide CANVAS, Scientia and SISC support for BIOC and CAPS courses – Coordinate MDUP teaching meetings, including meeting minutes – Timekeeper: for students have issues with entering hours in workday – Coordinate CELL Graduate Program – Work with and train Program Assistant on all program related duties. |
| Deepali Mahajan Program Assistant | 604-827-4931 deepalivinay.mahajan@ubc.ca | – Process appointments for undergraduate and, including Work Learn students – Collect, track and submit student work hours – Post exam marks on Faculty Service Centre – Copy and scan undergraduate exams and generate reports using Scantron – Book classrooms for all department offered courses – Assist course coordinators with CANVAS for undergraduate courses – Maintain office supplies inventory – Sort and route mail/faxes/courier packages |
| Nuray Makhsatova Program Assistant | 604-822-6567 nuray.makhsatova@ubc.ca | – Process appointments for undergraduate and, including Work Learn students – Collect, track and submit student work hours – Post exam marks on Faculty Service Centre – Copy and scan undergraduate exams and generate reports using Scantron – Book classrooms for all department offered courses – Assist course coordinators with CANVAS for undergraduate courses – Maintain office supplies inventory – Sort and route mail/faxes/courier packages |
| Naz Khan Admin/Research Finance Support | 604-827-4302 naz.khan@ubc.ca | – Process RPIF signature – Provide financial Analyst support to Dept administration and research faculty – Provide admin support to Research Committee including meeting minutes – Process LSI and BioSci Bldg access and keys requests – Provide access to Lab Safety Trainings for new hires – Provide support on credit card expense reports for researchers, as needed – Cost Recovery for department |
| Lily Zhou Portfolio Finance Manager | 604-827-2571 lily.zhou@ubc.ca | – Provide support to units in financial planning, reporting and budgetary analysis for GPO and endowments. Liaise with FoM for financial matters. |
| Ruby Chang Portfolio Financial Analyst | 604-822-0301 ruby.chang@ubc.ca | – Supports Researchers on Financial Statements, projections, year-end transfers, Grant extensions, etc. – Provide research support to PI’s including financial projection and analysis on grants, liaise with ORS and Research Finance for grant related matters. |